Person: Any time you want to share or export content from Looker, we call that data delivery. To deliver data from Looker, you can click the gear icon in the top right corner of a Look or Explore to see the data delivery options, which can vary slightly depending on which object you want to deliver. In this section, we focus on delivering data from Looks. First, you'll want to think about your desired frequency. If you'd like to export data on a one-time basis, you can download or send it. Downloading extracts the data to your own computer. Look supports downloading in a few different file formats such as a CSV, a zip file of one or more CSVs, PDF or a PNG, which is essentially a screenshot image. Sending allows you to deliver the data somewhere else. The most popular destination is e-mail. For example, you could e-mail the dashboard to yourself and your manager. Depending on your permissions and what your Looker admin has configured in your own Looker instance, you might see other available destinations such as Amazon S3 or Google Drive. Looks and dashboards can each have different options for delivery destinations, so don't worry if your Looker instance lets you send a look to a specific place but in dashboard to different places. Now, if you or other users need to look on a recurring basis, you can schedule it. This is basically the same as sending it, except you can set a delivery frequency such as daily or weekly. This is useful if you'd like to have a spreadsheet of the Looks data automatically delivered to your inbox, say, every Friday afternoon at the end of your work week. When you select the option to schedule a Look, you'll need to specify some details including where the Look is going and when. First, give your schedule a title, and then identify where the Look should be delivered such as e-mail or another tool. Next, if delivering by e-mail, then enter the e-mail address or addresses. You can also send a Look to any e-mail alias to which you have the permission to send e-mail. Then, choose the desired file format. This is the actual file type or presentation the Look will have for recipients. And, finally, select the trigger and scheduling options. The trigger option allows you to specify whether you want a change in the data itself to trigger a look delivery, the data group update option, or, if, no matter how the data does or does not change, you prefer a regular-frequency delivery, the repeating interval options. You have complete freedom in deciding when and how often you are sent these looks from Looker, including setting a repeating interval for delivery. Here is an example of how it would look if you wanted to send a yearly revenue CSV file to yourself and your manager via e-mail weekly every Monday at 8:00am. In step one, choose e-mail as the destination, and in step two, specify the recipients as you and your manager's e-mail addresses. Notice that you can even enter an optional custom message as additional context for your recipients. Next, specify the type of file you wish to send, in this case, a CSV file. Because you want to send this Look on a regular schedule, select the repeating interval option, and then choose weekly, Monday and 8 a.m. Finally, save your changes in order for Looker to commit this to the scheduled delivery. Now, every Monday morning at 8 a.m. local time for the recipients, they will receive this look as a CSV file via e-mail. It's really that easy with Looker. And now, our final delivery option for Looks, if you want to send others the most recent data instead of something like a snapshot, you can simply click share, and then copy the URL of the Look, and send it to the people who need it. As long as they have the right permissions to view the Look, they can view it that easily.
